Is my donation receipt data uploaded anywhere?

No. Everything you type stays in your browser. The PDF is generated locally using the pdf-lib library, and nothing is sent to any server.

Is this receipt valid for a tax deduction?

This tool produces a standard donation receipt template. It is not tax or legal advice. Donors and organizations should confirm the required wording and deductibility rules with a qualified tax preparer or accountant, especially for 501(c)(3) reporting.

What if the donation was goods, not cash?

Switch to "In-kind" and describe the donated items instead of entering a cash amount. Organizations typically do not assign a dollar value to in-kind gifts; that valuation is left to the donor for their own tax filing.

Do I need to include the organization's EIN?

Including an EIN or tax ID is common practice for nonprofit receipts and helps donors substantiate the deduction, but requirements vary. Enter it if your organization has one.

What does "goods or services provided" mean?

If the donor received something of value in return, such as an event ticket or a gift, note it and its estimated value. Many jurisdictions require this so the donor only deducts the portion above that value.

Can I use this for a recurring monthly donor?

Yes. Generate one receipt per payment, or use the amount field for the total of a period and note the frequency in the description.

Donation Receipt Generator

Name: Donation Receipt Generator
Availability: InStock
Author: Nham Vu

Enter donor, organization, and donation details, then download a formatted charitable donation receipt as a PDF.

Organization

Organization Name

EIN / Tax ID (optional)

Organization Address

Donor

Donor Name

Donor Address (optional)

Receipt Number

Donation Date

Donation

Donation Amount

Payment Method

Fund / Cause (optional)

Goods or services were provided to the donor in exchange for this gift Notes (optional)

This receipt template is not tax or legal advice. 501(c)(3) donors and organizations should verify deductibility and required wording with a qualified tax preparer.

Preview

Organization Name

Organization address

Receipt — —

Received from: —

Amount$0.00

Paid via Cash

Summary

Enter donor, organization, and donation details, then download a formatted charitable donation receipt as a PDF.

How it works

Enter the nonprofit or organization name, EIN/tax ID, and address.
Enter the donor name and contact details.
Set the receipt number and the date the donation was received.
Choose cash or in-kind, then enter the donation amount or a description of the goods donated.
Add a note on whether goods or services were provided in exchange, if any.
Review the live preview, then click "Download PDF" to save the receipt.

Use cases

Acknowledging a one-time cash or check donation to a nonprofit.
Issuing a year-end giving statement for a single gift.
Recording an in-kind donation of goods or property.
Giving a donor a receipt for a fundraising event contribution.
Documenting a recurring or monthly donor payment.
Providing proof of donation for a donor's personal tax records.

Frequently Asked Questions

Last updated: 2026-07-15 · Reviewed by Nham Vu